This page provides step-by-step instructions for voting.

Please read carefully before submitting your ballot.

1. Eligibility & Roles

Chapter Representatives

• Before submitting the Chapter ballot, the Chapter Representative must first hold a formal board meeting and secure the board’s decision on each election item. The vote you submit must record that agreed-upon position and not an individual preference.
• Each Member Chapter is entitled to cast ballots for positions reserved for Chapters (e.g. Vice President, Chapter Director).
• Ensure your chapter is listed among the Eligible Chapters (see the “Eligible Chapters” page).

Individual Professional Members (IPMs)

• All active IPMs in good standing may vote for positions reserved for individual members (e.g. At-Large Directors).
• If you hold both Chapter affiliation and Individual membership, you may cast in both categories (subject to eligibility for each).

2. Voting Process & Timeline

• Ballots open on October 17, 2025, 00:00 UTC and close on November 17, 2025, 23:59 UTC. Once the ballot is submitted, changes may not be made, so review carefully before finalizing.
• Voting is electronic via the DAMA election software platform.
• Each ballot will display only the positions for which you are eligible to vote (based on your role).
• Results will be announced on the Elections Results page.

3. How to Complete Your Ballot

1. You will see a list of open positions available for your role (Chapter or IPM).
2. For each position:
   • Review all candidate profiles (accessible from the ballot).
   • Select one candidate per position (unless otherwise noted).
   • You may also leave a position blank (i.e. “Abstain”) if you prefer not to vote.
3. Verify your selections, then submit the ballot.
4. You will receive a confirmation email (if your account is set to receive notifications).

4. Best Practices & Fairness Guidelines

• Review all candidate information fairly — use only the information included in the nomination packages or publicly accessible profiles (e.g. LinkedIn, if all committee members use it).
• Avoid bias: do not favor candidates you may personally know over others unless your evaluation is consistent and justified across all candidates.
• Do not coordinate or share your selections — voting is confidential and should be independent.
• Conflicts of interest: If you are affiliated with a candidate (e.g. former colleague, close associate), consider whether you should recuse yourself from that vote.
• No late changes: once the ballot closes, no modifications or appeals will be accepted (unless extraordinary circumstances as defined in the bylaws).

5. Trouble-shooting & Support

• If the ballot does not display any positions, check whether your membership or chapter affiliation is eligible. If you believe you should see a ballot, contact elections@dama.org.
• If your confirmation email is not received, check your spam/junk folder or verify your account email settings.
• For technical issues (login, portal navigation, submission errors), reach out to membersupport@dama.org with your member ID and a description of the issue.
• All voting is monitored to ensure integrity, but if you suspect irregularities, please report them immediately to the Governance & Nominations Committee (via elections@dama.org).

6. FAQs & Additional Resources

• Visit our Eligibility Criteria page to confirm your voting rights.
• See the Candidate Profiles page for full bios, statements, and optional attachments.
• Review the Code of Conduct to understand expectations for nominators, candidates, and voters.
• Attend our Town Hall Meetings to hear candidate presentations and ask questions.

We thank you for participating in the DAMA global elections process. Your voice matters in shaping our leadership and advancing the data management profession worldwide.