Ballot Instructions

This page provides step-by-step instructions for voting.

Please read carefully before submitting your ballot.

1. Eligibility & Roles

Chapter Representatives

• First, confirm that your chapter is listed among the Eligible Chapters (see the “Eligible Chapters” page). If the Member Chapter was not “in good standing” as of July 1, 2026, it is not “eligible” and cannot participate in the election.
• Before submitting the Chapter ballot, the Board of Directors of the Member Chapter must first either 1) hold a formal board meeting and secure the board’s decision on each election item (majority vote at a meeting at which a quorum is present) or 2) to act without a meeting, get 100% of the current board members to vote by email (no abstentions, no negative votes). The vote you submit must record that agreed-upon position of the Member Chapter and not an individual preference.
• Each Member Chapter is eligible to cast ballots for the Chapter Director positions on the ballot.

Individual Professional Members (IPMs)

• All active IPMs in good standing as of July 1, 2026 are eligible to vote for the President and Director at Large positions on the ballot.

2. Voting Process & Timeline

• Ballots open on October 24, 2026, 00:01 UTC and close on November 24, 2026, 23:59 UTC. Once the ballot is submitted, changes may not be made, so review carefully before finalizing.
• Voting is electronic via the DAMA election software platform.
• Each ballot will display only the positions for which you are eligible to vote (based on your role).
• Results will be announced on the Elections Results page.

3. How to Complete Your Ballot

1. The election is conducted through a secure, professional third-party application managed by DAMA International® to ensure confidentiality and integrity.
2. All eligible voters will receive an email invitation containing a personalized “Vote Now” button.
3. Click “Vote Now” in your email to open your secure ballot—no separate login is required.
4. You will see a list of open positions available for your role (Chapter or IPM).
5. For each position:
   • Review all candidate profiles (accessible directly from the ballot).
   • Select one candidate per position (unless otherwise noted).
   • If you prefer not to select anyone, you may leave a position blank (i.e. “Abstain”).
6. Verify your selections, then submit your ballot.
7. You will see a confirmation screen and may also receive a confirmation email once your submission is complete.

4. Trouble-shooting & Support

• If the ballot does not display any positions, check whether your membership or chapter affiliation is eligible. If you believe you should see a ballot, contact elections@dama.org.
• If your confirmation email is not received, check your spam/junk folder or verify your account email settings.
• For technical issues (login, portal navigation, submission errors), reach out to membersupport@dama.org with your member ID and a description of the issue.
• All voting is monitored to ensure integrity, but if you suspect irregularities, please report them immediately to the Governance & Nominations Committee (via elections@dama.org).

5. FAQs & Additional Resources

• Visit our Eligibility Criteria page to confirm your voting rights.
• See the Candidate Profiles page for full bios, statements, and optional attachments.
• Review the Code of Conduct to understand expectations for candidates.
• Attend our Town Hall Meetings to hear candidate presentations and ask questions.

We thank you for participating in the DAMA global elections process. Your voice matters in shaping our leadership and advancing the data management profession worldwide.